Time and attendance systems are used to track and monitor when employees start and stop work. A time and attendance system enables an employer to monitor their employees working hours and late arrivals, early departures, time taken on breaks and absenteeism. It also helps to control labor costs by reducing over-payments, which are often caused by paying employees for time that are not working, and eliminates transcription error, interpretation error and intentional error. TNA systems can also be used to ensure compliance with labor regulations regarding proof of attendance.
The latest technology allows the use of Application based Geo-fence capabilities. Allowing an employee to clock in & out only when they are within an Internet geolocation. Facial recognition systems are also available with these app based software technologies, eliminating the need of Fingerprint scanners.
Time and Attendance Features
Time & attendance software features a vast variety of benefits that relate to timekeeping, scheduling, and tracking.
- Time clock
One of the main features that caters to businesses with hourly employees is the time clock feature. Hourly employees can use this feature to clock in and out on a scheduled work day. Employees clock in at the start and end of their scheduled work day, as well as for unpaid breaks. This tracks the exact amount of hours each employee has submitted each day. Many time clocks require a password or identification check before the employee is able to clock in or out.
- Time tracking
The time tracking feature highlights the amount of time an employee spends on a particular task or project. This gives managers an idea of where time is being spent and how long certain tasks take. This feature also helps freelancers record and gauge the billable hours for a job or project.
- Employee time off
Time & attendance software offers employees the ability to submit time off requests that can later be approved by a manager or human resources department. In addition, this feature allows businesses to track time off requests to plan ahead for employee absence. Managers can also check the available amount of time off an employee has and accept or reject requests when necessary.
Alongside the time clock feature, businesses can showcase the employees scheduled to work on a designated day. Businesses can use this schedule to plan out the day and assign projects and tasks to specific employees.
Many tools feature reporting capabilities that highlight employee work hours, absences, and tardiness. Other reports may include financial summaries and time off summaries. These metrics can also be used for performance management.
A useful feature that helps managers and human resources departments is the automation feature. Automation helps streamline manual tasks associated with tracking employee hours.